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Planning a Meeting or EventRoom Setup Styles

The Civic Complex has hosted many of Eastern Ontario's most exciting and memorable events. Whether your function is a small business meeting or a major entertainment event, you will want to check in with our Facilities Rental Co-ordinator to plan your event.

Understanding Your Needs
In order to properly prepare for your event, we need to understand your needs.

Be prepared to provide as many details about your event as possible, such as:

  • is the event a private or public function?
  • how many people are expected to attend?
  • what kind of set-up do you require? 
  • will refreshment/food services be required?
  • do you need access to the facility to prepare?
  • do you need additional services/personnel?

Planning Access to the Facility
If you need special access to the Complex before and after your event (perhaps to decorate or move equipment in), we will need to know in advance.

Typically for large events requiring extensive set up, extra accommodations need
to be made so that there is a sufficient overlap between clients.

Requesting Additional Services and Personnel
There are several different services and personnel that may be required to assist with your event, and in some cases, our rules and regulations require it. These additional services can include:

  • food services
  • security personnel
  • maintenance personnel
  • box office support
  • specialized electrical/mechanical support

If you would like more information about holding an event at the Civic Complex, please call:

Janice Robinson
Facilities Rental Co-ordinator
(613) 930-2787 ext. 2543

 

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