At times, Cornwall City Council must deal with matters of a confidential nature. When this situation arises, City Council holds a closed (or in-camera) meeting. Under the Municipal Act, a municipal council, local board or a committee may close a meeting, or part of a meeting, to the public to discuss the following matters:
a) The security of the property of the municipality or local board;
b) Personal matters about an identifiable individual, including municipal or local board employees;
c) A proposed or pending acquisition or disposition of land by the municipality or local board;
d) Labour relations or employee negotiations;
e) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
g) A matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act.
In addition, meetings of a municipal council, a local board or a committee may be closed to the public if:
1. The meeting is held for the purpose of educating or training the members;
2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board of committee;
3. The subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act and the council, board, commission or other body is the head of an institution for the purposes of that Act.
In order to close a meeting to the public, Council must state by resolution that a closed meeting will be held and state the general nature of the matter to be considered at the closed meeting. The Municipal Act also imposes certain restrictions on a meeting that is held without the public present by requiring that no vote be taken on any matter unless the vote is for a procedural matter or for the giving of directions or instructions to the officers of the municipality.
It is the duty of the City Clerk to record, without note or comment, all resolutions, decisions and other proceedings of the Council.
Closed Meeting Investigations
The City of Cornwall's Municipal Closed Meeting Investigator retired in December 2014. As such, any closed meeting investigations complaints will be handled by the Ontario Ombudsman's Office. Section 239 of the Municipal Act provides for the investigation of whether a municipality has complied with the requirements for the holding of meetings that are closed to the public.
The City of Cornwall strives to ensure that closed meeting investigations are dealt with in a fair, open and expeditious manner.
This policy applies to all appointed Boards and Committees of the Municipality, with the exception of the Police Services Board and the Public Library Board.
Anyone wishing to make a complaint regarding a closed meeting may complete the Closed Meeting Investigations Complaint Form online or mail it to the Ombudsman's Office (see address below):
Office of the Ombudsman of Ontario
Bell Trinity Square
483 Bay Street, 10th Floor, South Tower
Click on the following links for more information:
City Council holds its regular, open meetings in the Council Chambers on the Second Floor of City Hall (360 Pitt Street) at 7 p.m. every Second and Fourth Monday evening with the exception of March, July, August and December when meetings are held on the Second Monday of the month only. Should one of the pre-scheduled meetings fall on a Statutory Holiday, the meeting is then held on the Tuesday following Monday.
You can review minutes, agendas and associated reports for current and past City Council meetings on the Council Meetings page. In addition, you can watch City Council meetings online by visiting the Council Webcasts page.