Skip to content

Freedom of Information and Protection of Privacy


The Freedom of Information Coordinator for the City of Cornwall  responds to all Municipal Freedom of Information requests made under the Municipal Freedom of Information and Protection of Privacy Act. The Coordinator ensures that each request follows the appropriate processes, meets all deadlines and notification processes as outlined in the Act.

 

  • The Act - Historical Information¬†
  • The Act - Overview
  • What is a Record?
  • How to Access Records
  • Other Costs Associated with a Request
  • Appealing an Access Decision ¬† ¬† ¬† ¬† ¬†

The Act - Historical Information:

The Municipal Freedom of Information and Protection of Privacy Act came into effect on January 1, 1991 and applies to municipalities and local boards termed "institutions" under the Act. These include the following:

  • Municipal Corporations¬†
  • School Boards¬†
  • Public Utilities Commissions¬†
  • Hydroelectric Commissions¬†
  • Police Commissions¬†
  • Transit Commissions¬†
  • Conservation Authorities¬†
  • Boards of Health¬†
  • Joint Boards of Management established under the Municipal Act¬†
  • Library Boards
  • Suburban Roads Commissions¬†
  • Local Services Boards¬†
  • District Welfare Administration Boards¬†
  • Police Villages

The Act Overview:

For the purposes of fulfilling the duties assigned under the Municipal Freedom of Information and Protection of Privacy Act, the City Clerk has been delegated the responsibilities and powers of performing the duties as the "head" within the meaning of the Act.

The Municipal Freedom of Information and Protection of Privacy Act is divided into four parts:

  • Part One:¬†¬†¬† Freedom of Information¬†
  • Part Two:¬†¬†¬† Protection of Individual Privacy¬†
  • Part Three:¬† Appeal Procedures¬†
  • Part Four:¬† ¬†General information

This Act provides individuals the right of access to both general information and their own personal information maintained by the City of Cornwall. The Act also provides for the protection of personal information that has been collected by the City of Cornwall.

The Information and Privacy Commissioner is appointed under s.s. 4(1) of the Provincial Freedom of Information and Protection of Privacy Act and is an officer of the Legislature independent of the Government or any institution. The Information and Privacy Commission (IPC) hears appeals and assists institutions to meet their obligations under the Act.

What is a Record?

A record means any record of information however recorded, whether in printed form, on film, by electronic means or otherwise, and includes:

Correspondence, a memorandum, a book, a plan, a map, a drawing, a diagram, a pictorial or graphic work, a photograph, a film, a microfilm, a sound recording, a videotape, a machine readable record, any other documentary material, regardless of physical form or characteristics, and any copy thereof.

This also includes any record that is capable of being produced from a machine-readable record under the control of an institution by means of computer hardware and software or any other information storage equipment and technical expertise normally used by the institution.

Requestors should note that not all records are readily accessible as some records may fall into one of the exemptions listed within the context of the Municipal Freedom of Information and Protection of Privacy Act. In some cases it is necessary to protect the confidentiality of a record(s) of interest to the Corporation or third parties. Some records will not be released in order to protect the privacy of personal information the Corporation holds.

How to Access Records:

You may fill out a Freedom of Information Request for Records Form or write a letter and submit to:

Freedom of Information Coordinator
City Clerk's Office
360 Pitt Street
Cornwall, ON K6H 3P9

This must be accompanied by a mandatory, non-refundable $5.00 access fee. Your cheque or money order should be made payable to the City of Cornwall.

Or,

You may complete a form, available through the Clerk's Office at 360 Pitt Street, Cornwall

In making your request, be sure to provide as much detail as possible since this helps in the search of records.

Identification Required:

If the request is for your own personal information, identification is required. Please include a photocopy of a piece of your identification bearing your signature.

If you are acting as an agent for an individual other than yourself, please include a letter of consent duly signed and dated from that individual authorizing you to act on his/her behalf.

For further information you may contact us at (613) 932-6252

Other Costs Associated with a Freedom of Information Request:

Depending on the nature of your request and the volume of records requested, there may be additional fees associated with your request, such as:

Photocopies and computer printouts, $0.20 per page.

Floppy disks, $10 for each disk.

Manually searching a record, $7.50 for each 15 minutes spent by a person (n/a for accessing your own personal information).

Preparing a record for disclosure, including severing a part of the record, $7.50 for each 15 minutes spent by any person (n/a for accessing your own personal information). 

Developing a computer program or other method of producing a record from machine readable record, $15 for each 15 minutes spent by any person.

Costs, including computer costs that the institution incurs in locating, retrieving, processing and copying the personal information requested if those costs are specified in an invoice that the institution has received.

Appealing an Access Decision

If you are not satisfied with the decision given by the Freedom of Information Coordinator for the City of Cornwall, under the Municipal Freedom of Information and Protection of Privacy Act, you may appeal that decision with the Privacy Commissioner's Office, within 30 days of receipt of the decision letter and request a review. The appeal fee is $10 for personal information requests and $25 for all other requests. The appeal fee must be sent together with the Letter of Appeal and Background Information to:

Information and Privacy Commissioner of Ontario
80 Bloor Street West
Suite 1700
Toronto, ON M5S 2V1
(416) 326-3333 or 1-800-387-0073

Cornwall